1. Introduction

1.1 We understand that the privacy of your personal details, and the security of your transactions with us, is of paramount importance to you. NexusDB Pty Ltd has therefore adopted data protection policies with respect to your privacy and security. NexusDB Pty Ltd's Privacy Policy sets out the rules we will abide by when dealing with personal information we collect from individuals in the course of our business. We have based our policy upon the Internet Industry of Australia's (IIA) draft Privacy Code of Practice, which adopts internationally recognised Privacy protection standards (such as the 'Safe Harbour' principles required by most European countries). The IIA Code also covers the requirements of the new Australian Privacy legislation.

1.2 In order to ensure that we meet and maintain our Privacy standards, we have appointed a privacy officer. Should you wish to contact us in relation to Privacy, please email us at support@nexusdb.com

1.3 We may make alterations or additions to this policy from time to time. Should we do so, we will update the policy on our web site. We require that all our customers agree to abide by our Privacy Policy as part of our terms of trade. This policy also applies to users of our web site who are not customers of NexusDB Pty Ltd.

1.4 Please note that we cannot and do not assume any responsibility for the privacy or security practices of any other web sites which you may be able to access through our site, or for our customers' level of compliance with our code.

2. What Information Do We Collect?

NexusDB Pty Ltd collects different information about you at different times. There are three broad categories of information that we collect from you:

2.1 Information we require to supply our services.

When you first sign up or contract with NexusDB Pty Ltd for our services we may request information such as your name, address, telephone number, email details of your primary and secondary contacts, credit card details (if you are paying online).

2.2 Non personally identifying information.

(a) In addition to the information you specifically provide above, NexusDB Pty Ltd operates statistics gathering software on its web site to collect information about the number of visitors coming to the site. No identifying information is collected by this software. The software records the IP address of the visitor only. We use this information to improve our own technical structure and performance, and to determine which areas of our web site are most popular.

(b) We also use 'cookies'. Cookies are pieces of information that a web site can transfer to an individual's computer in order to allow that web site to store information about user preferences. We use cookies which expire once the visitor leaves our web site. Cookies are used to collect session ID's. It is possible to adjust your internet browser to refuse cookies, but you may find that this reduces the functionality of this site.

2.3 Other demographic information.

If you respond voluntarily to our surveys or other interactive communications, we collect the responses and use the information to improve the quality and range of NexusDB Pty Ltd's products and services.

3. How Do We Use Personal Information We Have Collected?

3.1 We collect and use your personal information to operate our web site and deliver our services to you. We will use your personal information to provide you with:

technical support;
billing and credit control;
sales support;
product upgrades; and

3.2 You may stop the delivery of future promotional email from NexusDB Pty Ltd by following the specific instructions on the http://customers.nexusdb.com/custdetails.asp. You will need to supply your username and password to access this information.

3.3 We may use your personal information to:

(a) contact you in relation to upgrading your use of our services, special offers (from us, or on behalf of third parties), with newsletters, surveys, and individual service audits. We may give extracts of our customer lists containing personal information to third party contractors to do this on our behalf. We will ensure that those contractors are bound to protect your personal information to the same standard that we are.

(b) identify the source of new customers to NexusDB Pty Ltd;

(c) monitor and address complaints, other feedback, and to resolve disputes;

(d) in the case of credit cards, to bill you for services;

(e) in the case of ABNs, ARBN's, ACN's or similar to verify your identity and comply with tax laws;

(f) maintain a technical and account history of your dealings with us, and to re-establish your account with us where you re-join as a customer within six months after having terminated your account;

(g) monitor your compliance with our Licensing Policy and other terms and conditions of supply;

(h) comply with our reporting and other obligations to third party licensors (such as reporting to software suppliers the number and identity of software licenses we have issued as part of our products).

3.4 We will treat all information we collect from you as strictly confidential. NexusDB Pty Ltd does not rent or lease its customer lists to third parties. We will not reveal, disclose, sell, distribute, rent, licence, share or pass onto any third party (other than those who are contracted or supply services to NexusDB Pty Ltd) any personal information that you may have provided to us unless we have your express consent to do so, other than in the circumstances set out in the next paragraph.

3.5 We will disclose your personal information, without notice or your consent, only if:

(a) we are required to do so by law or in the good faith belief that such action is necessary to conform with the laws, applicable code of conduct or legal process served on us in relation to our business or web site;

(b) to protect and defend the rights or property of NexusDB Pty Ltd;

(c) if we consider it necessary to do so in order to enforce or apply the terms of any of our agreements with you;

(d) if we sell our business or part of it; and

(e) in extreme circumstances, to protect the personal safety of users of NexusDB Pty Ltd's services, its web site, our staff or the public.

4. Security

4.1 NexusDB Pty Ltd has implemented security features in our database to protect your personal information from unauthorised access. We maintain our servers in a controlled, secured environment. Only staff who need to have access to your personal information in order to perform their job function are authorised to access the database. Constant changes to the internet and technology mean that we cannot guarantee that data transmission will be 100% secure, or safe from attack by unauthorised intruders.

4.2 You can elect to provide your details via our secure web browser which encrypts information. For this reason, it is safe to transmit your credit card number over the internet, although no data transmission can be absolutely guaranteed as secure. Please note that this encryption is only available if you choose to use the encrypted order form (SSL Security). If you use the normal order form encryption will not take place and we cannot assure the security of your details.

4.3 If you do not wish to provide your credit card details over the internet when joining NexusDB Pty Ltd you can also fax a purchase order with these details.

5. Other Disclosure By You

5.1 You might provide personal information through your participation in chat sessions, message boards, email exchanges or newsgroups accessed via nexusdb.com, or another service provided by NexusDB Pty Ltd. This information is public and immediately available to anyone who has access to such a site; it is not private. NexusDB Pty Ltd urges you to enter only information that you are comfortable to share with the public at large in this public domain. This Privacy Policy does not apply to such information.

5.2 You should never reveal your password to third parties. If you lose control of your password, you may lose control over your personal information and may be liable for actions taken on your behalf by third parties using your password and/or personal information. Therefore, if your password has been compromised for any reason, you should immediately change it.

6. How To Access & Correct Your Personal Information

6.1 From time to time you may need to update your personal information. We keep this information in a secure environment which you can access through the customer pages at http://customers.nexusdb.com/. In order to amend any of your personal information, you will be required to give your username and password.

6.2 If you contact us via telephone or email, you may need to answer a few security questions before any personal information is revealed or amended.

7. Children's Privacy

NexusDB Pty Ltd does not knowingly collect, use or market any information to children without seeking parental or a guardian's consent. We also urge you to familiarise yourself with your legal responsibilities with regard to children and the internet, which can be found in our Acceptable Use Policy.

8. Complaints

If you have a complaint about any aspect of our Privacy procedures, please contact our Privacy Officer at support@nexusdb.com. We will deal promptly with your complaint. If we cannot resolve the complaint to your satisfaction within a reasonable time, you or we may refer the complaint to the Privacy Commissioner.

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